Superlist: Tasks and Notes in One Place, From the Team Behind Wunderlist
Task apps and note apps have been separate species forever, which is odd, because real work is tasks and notes braided together: the meeting note that spawns three action items, the project doc with a checklist buried inside. Superlist was built on exactly that observation, by people with credentials in the space, the team behind Wunderlist, the beloved to-do app of the 2010s.
The short version
Superlist is a task manager and note app in one surface: lists hold tasks, tasks hold notes, notes hold tasks, and nothing needs exporting between apps. It connects to email and tools like Slack so scattered action items land in one system, shares lists for team use, and syncs cleanly across devices with offline support. The personal core is free, with paid tiers for heavier collaboration and integrations.
The idea that holds it together
Every item can be both a task and a document. A grocery list stays a list, but a project item expands into a full note with sub-tasks, attachments and detail, without leaving the app. That kills the most annoying ritual of modern productivity, copying action items from the notes app into the to-do app and losing the context in transit. Meeting notes become executable: write during the call, tag the action items, and they are already in your system.
Capture from where work arrives
Work does not start in a task app, it arrives by email and chat. Superlist's integrations turn emails and Slack messages into tasks with the source attached, so "I will handle that" actually enters the system that remembers. Personal lists sit beside shared ones, one app for the household list and the launch checklist, with assignments and collaboration on the shared side.
Who it fits
Wunderlist refugees are the emotional core of the audience, and the app reads like an apology for the years since. More broadly: individuals who resent running two apps for one brain, and small teams who want shared lists with real notes without adopting a heavyweight project platform. If your work lives in enormous Gantt charts, this is not that, and does not pretend to be.
Before you switch
Any system change costs a setup weekend, migrate your active projects, not your archive. Free tier limits touch collaboration and integrations, solo use fares best without paying. And power users of dense project tools will notice the simplicity is the point, Superlist chooses calm over configurability.
Where it shines
- Tasks and notes genuinely unified
- Email and Slack capture into one inbox
- Clean, fast apps with offline sync
- Pedigree team that knows this category
- Free personal core
Worth knowing
- Not a heavyweight project management suite
- Team features sit behind paid tiers
- Switching systems has a setup cost
Common questions
Is it really free?
The personal core is free across devices, paid plans add team collaboration, more integrations and higher limits, the usual honest freemium split.
How is it different from a notes app with checkboxes?
Checkboxes in notes do not have due dates, assignments, reminders or an aggregate view of everything you owe, Superlist items are real tasks that happen to carry real notes.
Does it work offline?
Yes, apps work offline and sync when you reconnect, which matters more than people remember until the flight WiFi fails.
Bottom line
If your action items live half in a to-do app and half in meeting notes, Superlist merges the halves. Move one active project into the free tier and run it for a week, the reduced app-switching makes its own case.